{"id":61482,"date":"2021-06-16T17:52:10","date_gmt":"2021-06-16T17:52:10","guid":{"rendered":"https:\/\/blog.glaciermediadigital.ca\/?p=61482"},"modified":"2021-06-16T17:52:10","modified_gmt":"2021-06-16T17:52:10","slug":"tagging-your-inbox","status":"publish","type":"post","link":"https:\/\/blog.lodestardigital.ca\/index.php\/2021\/06\/16\/tagging-your-inbox\/","title":{"rendered":"Tagging Your Inbox"},"content":{"rendered":"

Working within a fast-paced environment requires next-level inbox organization. All emails require a read, some are actionable items, some are urgent. If you\u2019re receiving hundreds of emails each day, how do you set up a priority system to catch the messages that need quick response?<\/span><\/p>\n

At GMD, we use Google Workspace (formerly G Suite). I have an inbox set up which uses a tagging system based on subject lines, sender source and filtering. This creates a triage of incoming emails before I\u2019ve read them, adding actionable to the top of the inbox.\u00a0\u00a0<\/span><\/p>\n

To do this, you create labels. Labels act like folders in other email clients but with a label, you can tag a single email multiple ways depending on its context. You can also create sub-labels, nesting one within another. For instance, I have a label called Clients; underneath, sub-labels by client name.<\/span><\/p>\n

 <\/p>\n

Here are the labels I use as a baseline:<\/span><\/p>\n

!\/ for immediacy<\/span><\/p>\n

A\/ Admin<\/span><\/p>\n

C\/ Clients<\/span><\/p>\n

P\/ Products<\/span><\/p>\n

R\/ Reference<\/span><\/p>\n

Z\/ Archive<\/span><\/p>\n

 <\/p>\n

You might create the same sub-label for different applications. For example, I could have a sub-label called Sponsored Content under the Product label when it refers to marketing collateral; under the Reference label when it refers to a conversation thread with a vendor (sub-labelled by Vendor); under the Admin label is it refers to something invoice-related (sub-labelled by Accounting).<\/span><\/p>\n

This tagging system may seem onerous to set up but once in place, it pays dividends on the time you will save. I have a tagging feature set up so that all project related messages filter into the project section of my inbox and all discovery forms are tagged but also priority so I look at each one before filtering them in case they need response and attention.<\/span><\/p>\n

If you use Gmail and are interested in learning more about how to tag your inbox, check out this <\/span>how-to<\/span><\/a> from Google.<\/span><\/p>\n

If you use Outlook, <\/span>this blog<\/span><\/a> post has a visual walkthrough of setup included.<\/span><\/p>\n

Happy organizing and wishing you much productivity with your newly recovered time!<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

If you\u2019re receiving hundreds of emails each day, how do you set up a priority system to catch the messages that need quick response?<\/p>\n","protected":false},"author":13,"featured_media":61483,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[136],"tags":[225],"class_list":["post-61482","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-internal-resources","tag-google"],"yoast_head":"\nTagging Your Inbox -<\/title>\n<meta name=\"description\" content=\"If you\u2019re receiving hundreds of emails each day, how do you set up a priority system to catch the messages that need quick response?\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.lodestardigital.ca\/index.php\/2021\/06\/16\/tagging-your-inbox\/\" \/>\n<meta property=\"og:locale\" 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